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AI CRM, Funnels & Sales Automation for Real Estate Teams

Built for real estate teams losing revenue to buyer leads dying inside CRMs that nobody works past day 3.

Buyer and seller leads worth $8K-$30K in GCI are dying inside real estate CRMs every week because nobody works them past day three. We install the system that keeps every lead in a real conversation until they transact - with you or nobody.

In residential real estate, average speed-to-lead is 47 hours and the leads that convert are almost always answered inside 5 minutes. That single gap is why most teams need 200+ leads to close one side.

Deliverables
5 core deliverables
Timeline
Live in 21 days, first reactivated closings typical in 45-60 days
Investment
Setup from $6,500 · managed system from $2,500/mo
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What changes in 90 days

  • Speed-to-lead under 60 seconds by SMS, email, and voicemail drop
  • AI ISA that qualifies overnight buyer inquiries while you sleep
  • Long-horizon nurture that keeps 12-month buyers alive
  • Reactivation on past clients producing new listings inside 30 days

The services real estate teams lean on

Most real estate teams don't need a new logo or another ad agency. They need the operational system underneath to finally catch and convert the leads they already pay for.

CRM & Workflow Automation for real estate teams
Every lead followed up. Every deal moved. Every time..
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AI Chat & Voice Agents for real estate teams
A senior closer answering every lead, day or night.
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Websites & Sales Funnels for real estate teams
Sites that convert traffic into booked calls - not bounces.
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What ships

  • Configured CRM (Follow Up Boss, GHL, kvCORE, or HubSpot) with pipelines mapped to buyer and seller journeys
  • AI voice + SMS ISA handling inbound leads 24/7 with hot-lead handoff
  • 12-month buyer nurture and past-client reactivation sequences
  • Zillow / Realtor.com / IDX routing with attribution back to source
  • Weekly production scorecard tied to appointments set and closings

Why real estate leads die

The average portal lead reads five to eight properties, requests a tour on one, then submits inquiries to three agents at once. The agent who responds first - usually inside five minutes - wins the appointment 78% of the time. The other two never get called back.

Most teams still run this like it's 2015: an assistant checks the CRM in the morning, calls the leads that look serious, and marks the rest 'not ready'. By the time the 'not ready' pile gets touched a week later, those leads have already toured with someone else.

The system we install

First 60 seconds: SMS + email + voicemail drop, personalized to the property they inquired on. Under two minutes: an AI ISA calls, qualifies budget, timeline, financing, and books an appointment on the agent's calendar or routes hot leads to a live rep. Everything is logged back into the CRM automatically.

Past that first touch, we install two long-horizon plays: a 12-month drip for buyers still shopping and a quarterly reactivation for past clients. Together they usually add one to three unexpected closings per quarter - from leads and clients you already paid for.

What changes in your team's week

The daily call sheet writes itself. Every morning your agents see the next 10 conversations that matter, ranked by scored intent, with the last text or call summarized in one line. Nobody is guessing who to work.

Your admin stops chasing paperwork through email; templates fire on stage change, and reminders route to the right person automatically. The system runs the process - your agents run the relationships.

See if we're a fit

Get a personalized plan for your real estate team

Answer 6 quick questions. If we're a fit, we'll show you exactly how this system would run inside your business and book your Growth Audit.

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See real results from work like this

Every engagement is measured. Browse case studies for outcomes from operators who installed this stack with us.

View case studies

Frequently asked

Do you actually work with real estate teams?
Yes. Real Estate Teams have a specific revenue model and intake rhythm; our systems are configured to fit it from day one.
How fast do real estate teams see results?
Speed-to-lead and reactivation usually move the needle within 21 days. Compounding gains from SEO, content, and paid follow through by month 3.
What does this cost?
Setup from $6,500 · managed system from $2,500/mo. The free growth audit is the entry point - it applies against any build we quote.
Do we own what you build?
Always. Every CRM, sequence, dashboard, and asset lives inside your accounts. No lock-in, no rented plumbing.

More industries we serve

Roofing CompaniesMed SpasDental PracticesHVAC ContractorsSolar InstallersLaw FirmsAccounting & CPA FirmsEcommerce BrandsSaaS CompaniesMarketing AgenciesCoaches & ConsultantsMedical Practices

Ready to install this for your real estate team?

Apply for the Growth System Diagnostic. We'll map the system and tell you honestly whether we're the right team to build it.

Get My Free Growth Diagnosis